Forms

2015 Memo

facility_scheduling_memo_2015.pdf
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Yearly Planner

yearly_planner_2015-2016.pdf
File Size:	54 kb
File Type:	pdf

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Request for Room Scheduling

request_for_room_scheduling.pdf
File Size:	101 kb
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Online Request Form

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Event/Room Cancellation

event_or_room_cancellation.pdf
File Size:	20 kb
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Online Cancellation Form

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Request for Publicity

Submit one request to have your information displayed in multiple parish communications.

Online Publicity Request

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Request for Bulletin Article

request_for_bulletin_article.pdf
File Size:	37 kb
File Type:	pdf

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Online Bulletin Request

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Request for Copies

request_for_copies.pdf
File Size:	19 kb
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Online Copy Request

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Ministry Leadership Form

If the leadership in your ministry has changed, please notify us by returning the below form or completing it online.

min_&_org_info_form_2015.pdf
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Online Request Form

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facility_usage___scheduling_policy.pdf
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2015 Memo for Room Scheduling & Copies

To:              St. Joan of Arc Parish Ministries & Organizations

From:         Susan Robison, Parish Office

Date:          May 29, 2015

Subject:      Facility Scheduling, Bulletin Articles, Copying, etc

It is time to schedule rooms for meetings, activities and events for July 1, 2015 through June 30, 2016.  Please refer to the information below.

Enclosed you will find the following  forms:

1.    “Request for Room Scheduling”

• WHEN SCHOOL IS IN SESSION, activities requiring a room in the school CANNOT BEGIN BEFORE 4:00 PM on Monday, Tuesday, Thursday and Friday and 6:00 PM on Wednesday (REP).

• NO MEETINGS OR ACTIVITIES should be scheduled on days the parish office is closed, Holy Week, Holy Days of Obligation or during 40 Hours.
  

• SUMMER MEETINGS:  Due to summer cleaning, the school, gym, library, cafeteria, Room A/B and C are not available for meetings. [June thru August].   During the summer meetings will be held in the St. Lucy Conference Center. (The last group in St. Lucy’s is asked to securely lock the front door with both locks and the back door should be locked, at the door knob only. Leave the keys inside on the kitchen counter beside the refrigerator.)

• Keys are to be picked up at the parish office by 4 pm and returned to the “keydrop” in the main lobby of the school. If you cannot pick up keys by 4pm, you will have to make arrangements with the parish office.
  

• Request for Room Scheduling forms must be submitted to the parish office by Tuesday, June 15, 2015.

    

2.    “2015/2016 Calendar” Yearly Planner

3.    “Event/Room Cancellation/Reschedule”

4.    “Request for Bulletin Article”

• Bulletin deadline is Monday at 9:00 AM for the following Sunday bulletin. (NOTE: If the parish office is closed on Monday, the BULLETIN DEADLINE WILL NOT CHANGE!!

• Watch the bulletin for deadline changes due to holidays, vacations, etc.

5.    “Request for Copies”

• When requesting copies, please allow us a two day turn around time.

6.    “Ministry/Organization Information”

• All Ministries and Organizations are asked to fill out and return the enclosed leadership information form

• Please notify the parish office if any leadership changes occur

• If a new “leader” of your organization is stepping  forward, please review and pass along all of this information

Our parish family has grown in the past few years. By following these guidelines, you enable us to serve you better. If you have any questions, please feel free to contact the parish office at 533-7168, ext. 100. We will be happy to help you.