FACILITY USAGE & SCHEDULING POLICY
All Facilities of St. Joan of Arc Parish exist to aid in fulfilling of our Parish Mission Statement. This Facility Usage and Scheduling Policy is intended to serve as rules to abide by in reserving and utilizing parish facilities.
Each request to reserve a space must be submitted using the appropriate forms. Once a facility has been reserved, higher priority users may not unseat lower priority users without the specific approval of the Pastor. The Pastor will make the final decision as to which organizations and/or individuals will be permitted use of all parish facilities.
Parish facilities may NOT be scheduled, or used, for: personal business, fundraising for causes that are not related to parish ministries, or partisan political activity.
Availability Principles:
The parish facilities will be available for use by the listed groups below in the following order of priority:
Priority One:
Priority Two:
Priority Three:
Rental Fees for Parish Facilities
Rental fees for the parish facilities will be waived for all Priority One and Priority Two groups. The exception to this policy would be if a ministry or athletic team would want to hold a fundraising event. Each fundraising event needs prior approval of the Pastor and/or his designee prior to conducting such an event. Fundraising events may be subject to a rental fee determined by the Pastor or his designee.
Priority Three groups must submit a request using the appropriate forms. Each event needs prior approval of the Pastor and/or his designee prior to conducting such an event. If approved, a contract and insurance form must be completed and returned at least one week prior to the event. The Pastor or his designee will determine if any rental fees may apply. Rental fees will be assessed using the fee structure below.
Room Rental Fees Per Event
Each request to reserve a space must be submitted using the appropriate forms. Once a facility has been reserved, higher priority users may not unseat lower priority users without the specific approval of the Pastor. The Pastor will make the final decision as to which organizations and/or individuals will be permitted use of all parish facilities.
Parish facilities may NOT be scheduled, or used, for: personal business, fundraising for causes that are not related to parish ministries, or partisan political activity.
Availability Principles:
The parish facilities will be available for use by the listed groups below in the following order of priority:
Priority One:
- Rectory Staff – Priests
- Parish Staff, School, Religious Education – REP, EDGE, Life Teen, and Adult Education
- Pastoral Ministries
Priority Two:
- Ministries as listed in the Parish Ministry Directory
- Athletic teams and activities
Priority Three:
- Supported Organizations listed in the Parish Ministry Directory
- Active Parishioners
- All Others
Rental Fees for Parish Facilities
Rental fees for the parish facilities will be waived for all Priority One and Priority Two groups. The exception to this policy would be if a ministry or athletic team would want to hold a fundraising event. Each fundraising event needs prior approval of the Pastor and/or his designee prior to conducting such an event. Fundraising events may be subject to a rental fee determined by the Pastor or his designee.
Priority Three groups must submit a request using the appropriate forms. Each event needs prior approval of the Pastor and/or his designee prior to conducting such an event. If approved, a contract and insurance form must be completed and returned at least one week prior to the event. The Pastor or his designee will determine if any rental fees may apply. Rental fees will be assessed using the fee structure below.
Room Rental Fees Per Event
- School Library - $25
- Cafeteria - $100
- Kitchen - $100
- Gymnasium - $150
- Concession Stand - $25
Printable File: Facility Usage & Scheduling Policy
| Facility Usage & Scheduling Policy |
